Accounting & Finance
Accounting and Finance Reports Checklist
Management
Billing and Payments
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Maya Business Manager - New Experience in Payment Acceptance
Start accepting payments online and in-store with Maya Manager. Supports Visa, JCB, Mastercard, Maya, GCash, and WeChat.
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A. Product Encoding and Tagging
1. Base Product SKU (Stock Keeping Unit)
Laundry Detergents [Branch] – [Brand] – [Product Type] [Color/Scent/Flavor] [Size] – [Qty] – [Delivery Date – Year/Month/Day]
- ABC Liquid Detergent, Lemon = 003_SOS-SGP-SBCB-ABC-MOPP1G1-2019130
- ABC Powder Detergent, Floral = 003_SOS-SGP-SBCB-ABC-MOP1G1-2019130
Cleaning Sprays [Branch] – [Brand] – [Product Type] [Color/Scent/Flavor] [Size] – [Qty] – [Delivery Date – Year/Month/Day]
- ABC Multi-Purpose Cleaner, Citrus = 003_SOS-SGP-SBCB-ABC-MLSP1G1-2019130
2. Add-On Product SKU (Stock Keeping Unit)
Air Fresheners [Branch] – [Brand] – [Product Type] [Color/Scent/Flavor] [Size] – [Qty] – [Delivery Date – Year/Month/Day]
ABC Air Freshener, Ocean Breeze = 003_SOS-SGP-SBCB-ABC-EOPP500ML1-2019130
Disinfectants [Branch] – [Brand] – [Product Type] [Color/Scent/Flavor] [Size] – [Qty] – [Delivery Date – Year/Month/Day]
ABC Disinfectant Spray, Lavender = 003_SOS-SGP-SBCB-ABC-MAS500G1-2019130
Hand Soaps [Branch] – [Brand] – [Product Type] [Color/Scent/Flavor] [Size] – [Qty] – [Delivery Date – Year/Month/Day]
ABC Liquid Hand Soap, Aloe Vera = 003_SOS-SGP-SBCB-ABC-FMWC10PCS1-2019130 (Per Pack)
3. Consumables SKU (Stock Keeping Unit)
Toilet Paper [Branch] – [Brand] – [Product Type] [Color/Scent/Flavor] [Size] – [Qty] – [Delivery Date – Year/Month/Day]
ABC Toilet Paper = 003_SOS-SGP-SBCB-ABC-TPR48PCS1-2019130 (Per Pack)
Dish Washing Liquid [Branch] – [Brand] – [Product Type] [Color/Scent/Flavor] [Size] – [Qty] – [Delivery Date – Year/Month/Day]
ABC Dish Washing Liquid = 003_SOS-SGP-SBCB-ABC-DWL1G1-2019130
Linen Sprays [Branch] – [Brand] – [Product Type] [Color/Scent/Flavor] [Size] – [Qty] – [Delivery Date – Year/Month/Day]
ABC Linen Spray Lavender = 003_SOS-SGP-SBCB-ABC-LSL500ML1-2019130
4. Equipment and Furniture (Company Property Tagging)
Printer [Branch] -[Brand] – [Product Type] [Serial/Model Number/Size/Color] – [Qty] – [Delivery Date – Year/Month/Day]
Canon G2000 All-In-One Printer, Black = 003_SOS-SGP-SBCB-CANON-AIOPRINTERG2000BLACK-0123456789-1-2019130
Cabinet [Branch] – [Brand] – [Product Type] [Serial/Model Number/Size/Color] – [Qty] – [Delivery Date – Year/Month/Day]
Generic 3 Layer Storage Cabinet, Brown = 003_SOS-SGP-SBCB-GENERIC-3LSTORAGECABINETBROWN-0123456789-1-2019130
Table [Branch] – [Brand] – [Product Type] [Serial/Model Number/Size/Color] – [Qty] – [Delivery Date – Year/Month/Day]
Generic Office Table, 2FTX4FT, Gray = 003_SOS-SGP-SBCB-GENERIC-OFFICETABLE2FTX4FTGRAY-0123456789-1-2019130
Air-Conditioning Unit [Brand] – [Branch] – [Product Type] [Serial/Model Number/Size/Color] – [Qty] – [Delivery Date – Year/Month/Day]
- Hitachi 3T ACU, Floor Mounted, White = 003_SOS-SGP-SBCB-HITACHI-3TACUFMWHITE-0123456789-1-2019130
B. Inventory Management Control
1. Inventory Schedule
- Check and Update the Purchased Products Log, Stocks, and Refill Log every Monday.
- Perform Quarterly (March, June, September, December) Equipment, Furniture, and Products Inventory.
- Perform Annual (December) Equipment, Furniture, and Products Inventory.
2. Portion Control
Cleaning Liquids (Detergents, Disinfectants, Multi-Purpose Cleaners)
- 1 Gallon (3.785 Liters) = 24 (150ML Bottles)
- 1 (150 ML Bottle) = 5 – 6 Uses
- 1 Gallon (3.785 Liters) or 24 Bottles = 120 -144 Uses
Hand Soap
- 1 Liter = 20 (50ML Dispensers)
- 1 (50ML Dispenser) = 10 – 12 Hand Washes
- 1 Liter or 20 Dispensers = 200 – 240 Hand Washes
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Sample Daily Branch Journal Records Guide
Cash Receipts
Sample Transaction Cash Receipts Records Guide
Merchant Partner Commission Guide
Merchant Partner General Information Sheet
Cash Disbursements
Weekly Operating Expenses
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